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New Entrant Safety Audit | Audit Preparation and Representation

New Entrant Safety Audit – What You Need to Know (and How We Can Help You Pass)


If you’ve just started your trucking company and received your USDOT Number, you are officially considered a “new entrant” by the Federal Motor Carrier Safety Administration (FMCSA). Within your first year of operation, you will be required to pass a New Entrant Safety Audit.

For many new carriers, this is the first big test of their business—and failing it can shut you down.


What Is the New Entrant Safety Audit?


The New Entrant Safety Audit is a review of your company’s safety practices, paperwork, and compliance with federal trucking regulations. The FMCSA uses this audit to make sure you are operating safely and legally.


  • Timing: Usually within the first 3–6 months of getting your USDOT Number.
     
  • Format: Can be done on-site at your business or off-site where you submit documents electronically.
     
  • Notice: You’ll get a letter or email from the FMCSA with instructions.
     

What the Auditor Will Check


The FMCSA will review your compliance in these key areas:


  1. Driver Qualification Files – Proof of CDL, medical cards, MVR checks, and required documentation.
     
  2. Hours of Service (HOS) – ELD records, driver logs, and supporting trip documents.
     
  3. Vehicle Maintenance – Inspection, repair, and annual inspection records.
     
  4. Drug & Alcohol Testing Program – Enrollment in a compliant program, pre-employment testing, and random testing records.
     
  5. Accident Records – Proper documentation of any DOT-recordable accidents.
     
  6. Safety Management Policies – Written procedures showing how your company ensures compliance.
     

The Risk of Failing


If the FMCSA finds serious violations—called “acute” or “critical” violations—you will be placed out of service and lose your operating authority until you fix the problems and pass a follow-up review. This can cost thousands in lost business and legal fees.


Why So Many New Entrants Fail


  • Missing or incomplete driver files
     
  • Not enrolled in a required DOT drug & alcohol testing program
     
  • Inaccurate or missing HOS records
     
  • Poorly maintained or missing vehicle inspection records
     
  • Waiting until audit time to “get organized”
     

How DOT COMPLIANCE PORTAL Helps You Pass the First Time


At CTSA Safety, we specialize in getting new carriers audit-ready from day one. Our services include:


  • Building fully compliant driver qualification files
     
  • Setting up your DOT drug & alcohol testing program
     
  • Organizing and reviewing your vehicle maintenance records
     
  • Training you on Hours-of-Service compliance
     
  • Conducting a mock safety audit to identify and fix issues before the FMCSA sees them
     

✅ Avoid costly fines and shutdowns.
✅ Pass your first audit with confidence.
✅ Focus on running your business—while we handle compliance.


We work with new trucking companies across the U.S. to pass their New Entrant Safety Audit the first time.


Our Audit Preparation Package includes:


✅ Setting up DOT-compliant driver qualification files
✅ Enrolling you in a fully compliant DOT drug & alcohol testing program
✅ Reviewing and organizing all required safety records
✅ Training you on Hours-of-Service and ELD compliance
✅ Conducting a mock safety audit so there are no surprises


Don’t Risk Your Operating Authority


Failing your New Entrant Safety Audit means an Out-of-Service Order and the loss of your operating authority until you fix violations—a delay that can cost thousands in lost revenue.

We make the process simple, stress-free, and fast so you can focus on running your business while we handle your compliance.


📞 Call us today at [Your Phone Number] or [Schedule Your Consultation Here] to get started.
CTSA Safety – Your Partner in DOT Compliance

GET SAFETY AUDIT ASSISTANCE NOW!

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